IMMIGRATION TRACKING TOOL

Xpatweb’s proprietary Online Immigration Tracking Tool offers comprehensive tracking of all visa applications, delivering a seamless end-to-end overview.

The system supports multiple visa types, including permits for various countries, and securely manages all related data in one centralised platform.

Why You Should Track Your Expatriates’ Visa Processes and Expiry Dates

Under the Immigration Act, 2002 (as amended), South African employers are legally obligated to ensure that all expatriates employed by their company hold valid visas and fully comply with the conditions attached to those visas.

We understand that monitoring the status of expatriates’ visa applications both before and after submission or approval can be a complex and time-consuming task. It requires dedicated, end-to-end oversight and continuous tracking of visa validity and expiry dates to maintain full compliance with South African immigration laws.

WHAT MAKES THIS TOOL UNIQUE?

This tool offers an ideal timeline for visa application preparation, streamlining the entire process from start to finish with minimal input required from your expatriates.

It clearly highlights the required documents and steps, enabling multiple processes to run concurrently for faster and more efficient application completion.

Additionally, the tool tracks visa and permit expiry dates for your expatriate workforce, helping to ensure uninterrupted business operations despite upcoming expirations.

Frequently asked Questions (FAQ)

1. What is an immigration tracking tool?

An immigration tracking tool is a software or online platform that helps individuals and employers monitor the status of visa applications, renewals, and compliance deadlines in real-time.

2. Who uses immigration tracking tools in South Africa?

Foreign nationals applying for visas
Employers managing foreign employees’ work permits
Immigration consultants and legal firms
HR departments in companies with international staff

3. What are the main features of an immigration tracking tool?

Real-time visa application status updates
Document and deadline reminders
Automated compliance alerts
Centralised employee visa information
Reporting and audit support

4. Is there an official immigration tracking tool provided by the South African government?

The Department of Home Affairs provides limited online status checking for visa applications, but comprehensive tracking tools are mostly offered by private immigration service providers or third-party platforms.

5. How does an immigration tracking tool benefit employers?

Reduces risk of visa expiry and overstays
Simplifies managing multiple foreign employees’ documentation
Helps maintain compliance with immigration laws
Saves time on manual tracking and follow-ups

6. Can individuals use immigration tracking tools to check their visa status?

Yes. Many tools allow individual applicants to track their own visa applications and receive notifications on status changes.

7. Are immigration tracking tools secure?

Reputable immigration tracking tools use encryption and data protection protocols to ensure that personal and sensitive information is kept confidential and secure.

8. Can I apply for a Spouse Visa from within South Africa?

Do immigration tracking tools integrate with other HR or payroll systems?

Many advanced immigration tracking platforms offer integration capabilities with HR and payroll software to streamline employee management.

9. How much do immigration tracking tools cost in South Africa?

Costs vary widely, from free basic services to subscription-based platforms charging from a few hundred to several thousand rand per month depending on features and company size.

10. Can immigration tracking tools help during an immigration audit?

Absolutely. These tools provide organised records and reports that can quickly demonstrate compliance and assist in responding to audit requests efficiently.

CONTACT US

Full Name(Required)

Contact Number

Email Address(Required)

Please select the visa category you require assistance with:(Required)

How old is the child?(Required)

Does the child's parent/ guardian have valid status within South Africa?(Required)

What is your marital status?(Required)

What is the status of your spouse?(Required)

What is the number of foreign nationals you are looking to employ?(Required)

CS - Do you currently have a formal offer of employment from a registered South African company?(Required)

CS - What is your highest level of Education?(Required)

CS - What is your expected annual income for the position you have been offered?(Required)

CS - How many years of work experience do you have?(Required)

CS - Is your prospective employer a member of the Trusted Employer Scheme?(Required)

* Trusted Employers who have received this status form the DHA often meet the following criteria: - Have invested more than R100 million into the South African Economy - Employ more than 150 staff

CS - In which country did you complete your highest qualification(Required)

CS - What position have you been offered(Required)

CS - Do you have accompanying family members?(Required)

GWV - What is your highest level of education?(Required)

GWV - In order to qualify for a General Work Visa, you must have an offer of employment from a South African employer. What is your expected annual income for the position you have been offered?(Required)

GWV - How many years of work experience do you have?(Required)

GWV - Is your prospective employer a member of the Trusted Employer Scheme?(Required)

* Trusted Employers who have received this status form the DHA often meet the following criteria: - Have invested more than R100 million into the South African Economy - Employ more than 150 staff

GWV - Are you proficient in one of South Africa's 11 official languages?(Required)

ICT - Are you being sent on a secondment or assignment to South Africa?(Required)

ICT - Have you been employed in your current position for longer than 6 months?(Required)

ICT - What is the expected duration of your secondment/ assignment?(Required)

RV - What is your relationship to a South African citizen/ Permanent Resident?(Required)

RV - What is the expiry date of your current visa(Required)

RV - Are you currently residing in South Africa?(Required)

RV - Do you have an offer of employment from a South African employer?(Required)

RWV - Are you currently employed by a foreign entity outside of South Africa?(Required)

RWV - Do you earn an annual salary exceeding R650,000? (UDS $37,000 / EUR 33,000)(Required)

RPV - Do you have a monthly irrevocable income of at least R37,000?(Required)

RPV - Do you have a net worth of at least R1.8 million?(Required)

RPV - Do you intend on working part time or conducting business while in South Africa?(Required)

RPV - Do you have accompanying family members?(Required)

STWA - What is the duration of your assignment in South Africa?(Required)

STWA - Does your current employer support your work in South Africa?(Required)

SV - Do you have an enrollment letter from a recognized learning institution?(Required)

SV - What level of education will you be completing in South Africa?(Required)

VV - What is your intention in South Africa?(Required)

VV - What is you intended duration of stay in South Africa?(Required)

RNW - What visa do you currently hold?(Required)

Please specify other(Required)

What is the expiry date of your current visa(Required)

What is the expiry date of your current Critical Skills Work Visa?(Required)

What is the expiry date of your current Intra Company Transfer Work Visa?(Required)

PR - What Visa do you currently hold for South Africa?(Required)

PR - Have you received a permanent offer of employment?(Required)

PR - Do you have accompanying family members?(Required)

PR_CS - What is the expiry date of your current Critical Skills Work Visa?(Required)

PR_CS - Do you have accompanying family members?(Required)

PR_GWV - What is the expiry date of your current General Work Visa?(Required)

PR_GWV - How long have you resided in South Africa?(Required)

PR_GWV - Do you have accompanying family members?(Required)

PR_ICT - How long have you resided in South Africa?(Required)

PR_ICT - Have you been offered Permanent employment by a South African employer?(Required)

PR_RV - What is your relationship to a South African citizen/ Permanent Resident?(Required)

PR_RV - How long have you resided in South Africa?(Required)

PR_RV - Have you maintained your relationship with your South African partner/ South African PR holder?(Required)

PR_RV - How long have you resided in South Africa?(Required)

PR_RPV - Do you receive an irrevocable income of at least R37,000 per month (Rental income, dividends, interest, pension, ect )(Required)

PR_RPV - Do you have a net worth of at least ZAR 1,8 million(Required)

PR_VV11(6) - What is your relationship to a South African citizen/ Permanent Resident?(Required)

PR_VV11(6) - How long have you resided in South Africa?(Required)

PR_VV11(6) - Have you maintained your relationship with your South African partner/ South African PR holder?(Required)

PR_VV11(6) - How long have you resided in South Africa?(Required)

RV - What is the duration of your relationship?(Required)

PR_VV11(6) - What is the duration of your relationship?(Required)

Do you have an offer of employment from a South African employer?(Required)

RPV - Do you have a monthly irrevocable income of at least R37,000?(Required)

RPV - Do you have a net worth of at least R2.4 million?(Required)

RPV - Do you intend on working part time or conducting business while in South Africa?(Required)

RPV - Do you have accompanying family members?(Required)

Are you being sent on a secondment or assignment to South Africa?(Required)

PR - Do you have direct family members that are South African Citizens or Permanent Residence holders?(Required)

BV - Do you intend to establish or invest in a business in South Africa?(Required)

What type of business do you intend to operate or invest in?(Required)

BV - Are you able to invest a minimum of R5 million into the South African economy?(Required)

This field is hidden when viewing the form

GWV - Total Points(Required)

Country(Required)

Important Notice: Applications are accepted only from the countries listed below.

Please select the Visa Type you need to verify:(Required)

Name

This field is for validation purposes and should be left unchanged.