REMOTE IMMIGRATION AUDIT

Xpatweb’s ‘Remote Immigration Audit Service’ ensures that South African employers and their expats remain legally compliant in terms of the Immigration Act 2002, as amended and its corresponding regulations during the COVID-19 crisis.

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The COVID-19 epidemic has imposed significant impositions on South African businesses, and whereby many have experienced severe impact to their immigration and global mobility processes.

We therefore understand that whilst facing continuous challenges within your business, keeping abreast of your expats’ immigration status and ongoing regulation changes may incur additional concerns on how they will be impacted during this global pandemic.

Our Remote Immigration Audit Service include –

Reviewing the validity of the expatriate and his/her family’s visas.
Assessment to ensure the visas were obtained according to the immigration rules and regulations.
Ensuring the conditions stipulated on the expatriate’s visa corresponds to his/her current activities.
Free Tracking Tool to monitor your expats.
Full Audit report identifying any risk areas.

Through normal operations, one of our Immigration Managers would conduct this service directly at the company’s premises, however in light of the current lockdown period(s) South Africa has been facing, and in effort to continue and ensure safety to all parties, our ‘Remote Immigration Audit Service’ would be conducted through virtual platforms such as Email / Skype / Google Meet / Zoom and/or any other platform, as preferred.

Dependent on the outcome of the Audit report, subsequent consultations shall be arranged to provide further guidance and assistance to the expatriate and company.

Accordingly, and once the lockdown has been lifted and normal operations have resumed, a follow up meeting may be arranged to discuss any additional queries.

Should you be interested, kindly complete our contact form and we will get in touch with you.

Frequently asked Questions (FAQ)

1. What is a remote immigration audit?

A remote immigration audit is an assessment of a company’s compliance with South African immigration laws conducted remotely (online or via phone) without on-site visits by authorities.

2. Who conducts remote immigration audits in South Africa?

These audits are typically conducted by the Department of Home Affairs (DHA) or outsourced agencies authorised to ensure employers comply with immigration and work visa regulations.

3. Why would my company be subject to a remote immigration audit?

Companies employing foreign nationals may be audited to verify:

Validity of work visas
Compliance with employment and immigration laws
Proper record-keeping
Adherence to labor market tests and quotas

4. What documents are required for a remote immigration audit?

Typical documents include:

Copies of employees’ passports and visas
Employment contracts
Proof of applications for visa renewals
Record of labor market tests
Company registration and tax compliance documents

5. How do I prepare for a remote immigration audit?

Ensure all foreign employees’ documents are up to date
Organise digital copies of all relevant immigration paperwork
Review your company’s compliance policies
Respond promptly and accurately to audit requests

6. What happens if non-compliance is found during the audit?

Penalties may include:

Fines or administrative penalties
Suspension or cancellation of visas
Restrictions on hiring foreign nationals
Possible legal action against the company or individuals responsible

7. Can I appeal the findings of a remote immigration audit?

Yes. If you disagree with the audit results, you can file an appeal or request a review through the Department of Home Affairs within stipulated timeframes.

8. How long does a remote immigration audit take?

The duration varies but generally takes between a few days to several weeks, depending on the complexity of the company’s foreign workforce and document availability.

9. Are remote immigration audits mandatory for all companies employing foreign nationals?

Not all companies are audited, but all are subject to audits. Companies in sectors with high foreign labor usage are more likely to be audited.

10. Do I need legal assistance for a remote immigration audit?

While it is not mandatory, engaging an immigration lawyer or compliance specialist is highly recommended to:

Ensure thorough preparation
Help respond to audit queries
Minimise risk of penalties or visa cancellations

CONTACT US

Full Name(Required)

Contact Number

Email Address(Required)

Please select the visa category you require assistance with:(Required)

How old is the child?(Required)

Does the child's parent/ guardian have valid status within South Africa?(Required)

What is your marital status?(Required)

What is the status of your spouse?(Required)

What is the number of foreign nationals you are looking to employ?(Required)

CS - Do you currently have a formal offer of employment from a registered South African company?(Required)

CS - What is your highest level of Education?(Required)

CS - What is your expected annual income for the position you have been offered?(Required)

CS - How many years of work experience do you have?(Required)

CS - Is your prospective employer a member of the Trusted Employer Scheme?(Required)

* Trusted Employers who have received this status form the DHA often meet the following criteria: - Have invested more than R100 million into the South African Economy - Employ more than 150 staff

CS - In which country did you complete your highest qualification(Required)

CS - What position have you been offered(Required)

CS - Do you have accompanying family members?(Required)

GWV - What is your highest level of education?(Required)

GWV - In order to qualify for a General Work Visa, you must have an offer of employment from a South African employer. What is your expected annual income for the position you have been offered?(Required)

GWV - How many years of work experience do you have?(Required)

GWV - Is your prospective employer a member of the Trusted Employer Scheme?(Required)

* Trusted Employers who have received this status form the DHA often meet the following criteria: - Have invested more than R100 million into the South African Economy - Employ more than 150 staff

GWV - Are you proficient in one of South Africa's 11 official languages?(Required)

ICT - Are you being sent on a secondment or assignment to South Africa?(Required)

ICT - Have you been employed in your current position for longer than 6 months?(Required)

ICT - What is the expected duration of your secondment/ assignment?(Required)

RV - What is your relationship to a South African citizen/ Permanent Resident?(Required)

RV - What is the expiry date of your current visa(Required)

RV - Are you currently residing in South Africa?(Required)

RV - Do you have an offer of employment from a South African employer?(Required)

RWV - Are you currently employed by a foreign entity outside of South Africa?(Required)

RWV - Do you earn an annual salary exceeding R650,000? (UDS $37,000 / EUR 33,000)(Required)

RPV - Do you have a monthly irrevocable income of at least R37,000?(Required)

RPV - Do you have a net worth of at least R1.8 million?(Required)

RPV - Do you intend on working part time or conducting business while in South Africa?(Required)

RPV - Do you have accompanying family members?(Required)

STWA - What is the duration of your assignment in South Africa?(Required)

STWA - Does your current employer support your work in South Africa?(Required)

SV - Do you have an enrollment letter from a recognized learning institution?(Required)

SV - What level of education will you be completing in South Africa?(Required)

VV - What is your intention in South Africa?(Required)

VV - What is you intended duration of stay in South Africa?(Required)

RNW - What visa do you currently hold?(Required)

Please specify other(Required)

What is the expiry date of your current visa(Required)

What is the expiry date of your current Critical Skills Work Visa?(Required)

What is the expiry date of your current Intra Company Transfer Work Visa?(Required)

PR - What Visa do you currently hold for South Africa?(Required)

PR - Have you received a permanent offer of employment?(Required)

PR - Do you have accompanying family members?(Required)

PR_CS - What is the expiry date of your current Critical Skills Work Visa?(Required)

PR_CS - Do you have accompanying family members?(Required)

PR_GWV - What is the expiry date of your current General Work Visa?(Required)

PR_GWV - How long have you resided in South Africa?(Required)

PR_GWV - Do you have accompanying family members?(Required)

PR_ICT - How long have you resided in South Africa?(Required)

PR_ICT - Have you been offered Permanent employment by a South African employer?(Required)

PR_RV - What is your relationship to a South African citizen/ Permanent Resident?(Required)

PR_RV - How long have you resided in South Africa?(Required)

PR_RV - Have you maintained your relationship with your South African partner/ South African PR holder?(Required)

PR_RV - How long have you resided in South Africa?(Required)

PR_RPV - Do you receive an irrevocable income of at least R37,000 per month (Rental income, dividends, interest, pension, ect )(Required)

PR_RPV - Do you have a net worth of at least ZAR 1,8 million(Required)

PR_VV11(6) - What is your relationship to a South African citizen/ Permanent Resident?(Required)

PR_VV11(6) - How long have you resided in South Africa?(Required)

PR_VV11(6) - Have you maintained your relationship with your South African partner/ South African PR holder?(Required)

PR_VV11(6) - How long have you resided in South Africa?(Required)

RV - What is the duration of your relationship?(Required)

PR_VV11(6) - What is the duration of your relationship?(Required)

Do you have an offer of employment from a South African employer?(Required)

RPV - Do you have a monthly irrevocable income of at least R37,000?(Required)

RPV - Do you have a net worth of at least R2.4 million?(Required)

RPV - Do you intend on working part time or conducting business while in South Africa?(Required)

RPV - Do you have accompanying family members?(Required)

Are you being sent on a secondment or assignment to South Africa?(Required)

PR - Do you have direct family members that are South African Citizens or Permanent Residence holders?(Required)

BV - Do you intend to establish or invest in a business in South Africa?(Required)

What type of business do you intend to operate or invest in?(Required)

BV - Are you able to invest a minimum of R5 million into the South African economy?(Required)

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GWV - Total Points(Required)

Country(Required)

Important Notice: Applications are accepted only from the countries listed below.

Please select the Visa Type you need to verify:(Required)

Company

This field is for validation purposes and should be left unchanged.

REMOTE IMMIGRATION AUDIT

Xpatweb’s ‘Remote Immigration Audit Service’ ensures that South African employers and their expats remain legally compliant in terms of the Immigration Act 2002, as amended and its corresponding regulations during the COVID-19 crisis.

MORE INFORMATION

Frequently asked Questions (FAQ)

CONTACT US

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